You will always try to welcome your visitors with respect and care but occasionally with a subtle gesture or lack of something, you might end up making your guests feel unwelcome. Whether your visitors are big clients, corporate leaders, potential client or top job candidates, it is important to give them the best impression of your office from the start.
Those first few seconds of visits lay the foundation of greater goals of building a long-term relationship with your clients, therefore it is necessary to give them a value they might be expecting to reach. Although most of these visits are planned well in advance, many offices don’t make any plans in advance to convey their business ideas and portray their professionalism. It is necessary to empower employees to be themselves which will help you create, sustain and improve your company culture.
Most of the important arrangements are made beforehand whether you have the front staff or not. You can follow some simple tips listed here to create a lasting impression on your office visitors.
A Functional Yet Stylish Reception:
Never underestimate the importance of the reception area. A modern reception design will reflect the vision and branding of your company. Each client, walking into your office space will examine the layout and efficiency of the reception area. It is, therefore, necessary to reflect your business in the design of your reception area and desk. Having a well-designed reception will make clients feel being a part of something large and an important organization.
A reception designed keeping in mind your business values and aesthetics sets the right tone for the visitors. Also, for a full function reception area, hire a competent receptionist. An excellent communicator with the ability to handle multiple tasks will be an asset to the company. It is also fruitful if you add reading items in the waiting area at reception. Thus investing in a quality reception area is a sound investment decision.
Interior plants will not only beautify your office space but also be beneficial for the overall health of your employees. These indoor plants will bring the richness of shades of green in the workplace and are also meditative, leading to a healthier and happier employee. A number of studies have shown that adding green plants at the workplace can add vibrancy and reduce stress levels at offices.
Also, as most of the modern offices are built within sealed buildings, the air inside these building is ten times more toxic than the pollutants outside the building. Therefore, these green plants help detoxify the work environment and remove harmful pollutants. Also, one of the trends is biophilic office designs. It defines the never-ending need for nature. A biophilic office design will help you rebuilt a healthy environment, thus playing an important role in motivating and engaging your employees.
Importance Of Clean Workspace:
A clean place never fails to make its impression upon the visitors. Ensure that the office is clean and dust free. Also, toilets and vanity corners need to be maintained well, germ-free and sterilized. Also, put away the confidential information. It may look awkward doing it after the visitors arrive. A clean workplace creates trust and instills confidence among clients about the efficiency of your office. Also, a tide workplace will display superiority and quality. Clients understand that by keeping the workplace clean you are being a part of your employee’s productivity, and happiness.
Let Your Walls Speak Volumes:
Turn those plain and dull walls into opportunities to grow your business. Wall art is something that gets dealt at last which might lead you to miss an amazing design and probably one of the most important parts of interiors. It is important to choose a dominant color as well some additional shades that will define your business idea. Wall art will create the focal point of the space and give the viewer a sense of your business and its culture. A great wall art will help you pull the entire space together and give it a complete look.
Offices with creative wall art have seen lower stress levels and higher productivity among the employees. Your wall art can communicate volumes to your potential clients about your company, its services, and style. To liven up your work space, consider modern art to create a classic office environment. It will be great if you could pick the artwork which would complement your company’s philosophy and convey the message you want your clients to know.
Lobby Board for VIP:
In case of important clients, you could decide to put in the welcome board in the lobby. When your visitors walk into your lobby area, they should get a clear idea of your company. Therefore your design, decor, and technology must be compatible with your business theme.
Self Served Refreshments:
Consider keeping the menu simple but delicious. Offer a variety of refreshments including sugar-free, low fat, decaffeinated drinks. Have a good set of plates, napkins, spoons, forks, serving containers, and a clean pantry. Have provision for fresh fruits and some healthy snacking options. Try to put coffee machine where it is easily accessible for the visitors.
The visitor’s experience won’t end with the meeting. It ends when they leave the building. Take care to walk the visitors back out of office. For the important clients, consider parting with a gift. Finally, an efficient plan and management is all that is required to implement all the tips to for the ever lasting impression.